Latins Security Ltd Privacy Practices.
Below you will find Latins Security Ltd.’s Privacy Policy, These policies apply to Latins security Ltd. PLEASE READ THESE POLICIES CAREFULLY.
PRIVACY POLICY
Effective Date: January 2022.
This policy applies to Latins security Limited and its affiliated companies.
Latins security understands that your privacy is important to you and is committed to safeguarding the confidentiality and privacy of personal information entrusted to it.
This Privacy Policy describes how Latins security handles and protects your personal information in connection with the hosting of this website, and the provision of its diverse business services in the field of security (“Services”), as explained in more detail here: http://www.latinssecurity.ng/services
Scope and purpose
Latins Security Ltd cares about your personal integrity. This privacy policy (“Privacy Policy”) is applicable to the processing of your personal data that you submit to us through this website in order to receive information and materials from us. The purpose of this Privacy Policy is to provide users of this website (jointly referred to as “users” or “you”) with information on how Latins security processes the personal data you share with us when using our contact forms on this website. Please note that this website may contain links to non- Latins websites. Latins security Ltd is not responsible for the privacy policies or practices of such websites.
Latins security Ltd (“Latins”, “we” or “us”) is responsible for the personal data that we collect when you request to receive information from us by using our website and is therefore the data controller for the processing of your personal data in this regard. Please see further contact details below.
Your Acceptance
In respect of personal information collected over this and your continued use of the latins website constitutes your understanding of, and agreement to, the practices described in this Privacy Policy and elsewhere on the website as well as any subsequent updates. Please see the additional information under the heading [legal]for more information about our on-line terms of use and policies in general.
When do we collect personal information?
We collect information about you if:
- You use this (or any other affiliated Latins security) website;
- You enquire about, or engage Latins security to provide, its Services (either in a personal capacity, or as a representative for your employer or client);
- The use of your personal information is reasonably necessary to provide our Services (in these circumstances, your personal information may be disclosed to us by our client who may, for example, be your employer or service provider, or we may obtain your personal information from a range of public or subscription sources, directly from you, or from your associates or persons known to you);
- You apply for a position with Latins security Ltd;
- You attend a Latins security hosted or sponsored event or webinar;
- You contact us with any other enquiry, complaint or notice.
What types of personal information are collected and what do we use it for?
The following is a summary of the types of personal information we collect, and the purposes for which that information is used.
Website Users
Latins Security collects your name, address, e-mail address, telephone number and any other personally identifiable information which you voluntarily provide as “comments” when you submit an inquiry through the “Contact Us” tool. Latins security also collects other background information about you in connection with career-related inquiries that you submit through its website.
Latins security may also automatically collect personal information (through the use of Cookies or similar technologies, including your IP address, device identifier, browsing patterns on its websites, click stream data, and HTP protocol elements) to ensure the effective operation of the website or in order to align the presentation of our Services more closely to your requirements (for example, processing information about your broad geographic location to serve you with a local version of this website). This tracking information is stored in an anonymous, aggregated and non-personal format, and is also used to understand and analyze trends, to administer the websites, and to learn about user behavior on the websites.
Please refer to our Cookie Policy for a more detailed overview on how Latins security uses Cookies.
In certain instances, LATINS Security use IP addresses to help identify you when Latins feels, in its sole discretion, that it is necessary to enforce compliance with this Privacy Policy, to protect its services, websites, systems, information, employees, business partners, subsidiaries, affiliates, users, customers or others, or when required by law or for law enforcement purposes.
Latins Security Former, Current and Prospective Clients
If you submit an enquiry to Latins security about our Services (either over the website, or by emailing, telephoning or meeting with one of our team members), then we will process information such as your name, job title and contact information in order to respond to your enquiry.
If you attend a Latins security event or webinar, or if you associate with a Latins security team member at, for example, an industry event, then Latins security may collect basic personal information, such as contact details, which you voluntarily provide (for example, by filling in a form or handing over a business card) in order to facilitate your participation in the event, and for the management of our relationship with you as an actual or prospective client.
If you or the organisation you are associated with becomes a Latins security client, then we may process your personal information in order to:
- Carry out “Know Your Client” checks and screening prior to starting a new engagement (as well as basic contact information, this may mean processing compliance related information such as proof of your identity, information about your professional background and history)
- Carry out background checks for the purposes of providing services to sites
- Carry out client communication, service, billing and administration;
- Deal with client complaints; and
- Administer claims.
Taking account of applicable marketing laws, we also process personal information about our clients (former, current and prospective) in order to:
- Send our clients newsletters, know-how, promotional material and other marketing communications;
- Invite our clients to events (and arrange and administer those events).
Performing Services for Our Clients
As discussed above, many of our Services involve the processing of personal information. In the majority of cases, personal information is provided to us in strict confidence, subject to restrictive undertakings on its use / disclosure.
Other Uses
If you apply for a position with Latins security Ltd, we will need to collect personal information in order to consider your application, and during any interview and assessment phase.
Finally, if you contact us for any other reason, we will collect basic contact details, as well as any other personal information relevant to the reason for your enquiry, in
All processing (i.e. use) of your personal information is justified by a “lawful basis” for processing. In the majority of cases, processing will be justified on the basis that:
the processing is necessary for the performance of a contract to which you are a party, or to take steps (at your request) to enter into a contract (e.g. where you request certain Services as an individual client, or where we help advise your employer order to resolve that enquiry.
What is our legal basis for collecting personal information?
All processing (i.e. use) of your personal information is justified by a “lawful basis” for processing. In the majority of cases, processing will be justified on the basis that:
- The processing is necessary for us to comply with a relevant legal obligation (e.g. where we are required to collect certain information about our clients for tax or accounting purposes, or where we are required to make disclosures to courts or regulators); or
- The processing is necessary for the performance of a task carried out in the public interest (e.g. background checks for anti-money laundering and terrorist financing purposes); or
- The processing is in our legitimate interests, subject to due consideration for your interests and fundamental rights (this is the basis we rely upon for the majority of the processing of personal information in connection with the provision of our Services, and also for the purposes of most client on-boarding, administration and relationship management activities).
In limited circumstances, we will use your consent as the basis for processing your personal information, for example, where we are required by applicable law to obtain your prior consent in order to send you marketing communications.
Before collecting and/or using any special categories of data (as that term is defined in the GDPR), or criminal record data, we will establish a lawful exemption, which will allow us to use that information. This exemption will typically be:
- Your explicit consent;
- The establishment, exercise or defence by us or third parties of legal claims; or
- Other uses allowed by applicable law including context specific exemptions provided for under local laws of Nigeria and other countries implementing the GDPR, such as in relation to the processing of special category data for the purposes of preventing or detecting fraud in relation to instructions from potential clients.
Disclosure of Personal Information to Third Parties
Latins Security Ltd will not disclose your personal information to third parties other than as described in this Privacy Policy unless Latins Security has your permission or is required or permitted by law. Latins Security may share such information with its affiliates as necessary to carry out the purposes for which the information was supplied or collected. Similarly, third party contractors, consultants and/or vendors engaged by Latins Security to provide services may have access to your personal information. These third parties will be subject to their own data protection requirements providing the same or greater level of security provided by Latins security and in most instances will also have entered into a written agreement with Latins which addresses the protection of your personal information.
Latins Security Ltd may also disclose your personal information for the purposes of:
- Responding to requests from law enforcement agencies, regulators or courts, or to subpoenas, search warrants, or other legal requests;
- The prevention and/or detection of crime;
- Establishing legal rights or to investigate or pursue legal claims;
- Preventing risk of harm to an individual.
Retention of your personal information
Latins Security retains your personal information for the period of time required for the purposes for which it was collected, any compatible purposes which we subsequently establish, or any new purposes to which you subsequently consent, or to comply with legal, regulatory and Latins Security Ltd policy requirements. This period of time will usually be the period of your, or the relevant client’s, relationship or contract with Latins security plus a period reflecting the length of time for which legal claims may be made following the termination of such relationship or contract. Personal information will be kept for a shorter or longer period of time if so required by law or a Latins security policy, if the information becomes subject to a legal hold (for example, following a communication from our regulator) or if we have identified through a data protection impact assessment that a different retention period is appropriate.
Right to Access
You have the right to access personal information, which Latins Security holds about you, together with certain information about how and why your personal information is processed.
Right to Rectification
You have a right to request us to correct your personal information where it is inaccurate or out of date.
Right to be Forgotten (Right to Erasure)
You have the right under certain circumstances to have your personal information erased. Your information can only be erased if it is no longer necessary for the purpose for which it was collected, and we have no other legal ground for processing the information.
Right to Restrict Processing
You have the right to restrict the processing of your personal information, but only where:
- It’s accuracy is contested, to allow us to verify its accuracy; or
- The processing is unlawful, but you do not want it erased; or
- It is no longer needed for the purposes for which it was collected, but we still need it to establish, exercise or defend legal claims; or
- You have exercised the right to object, and verification of overriding grounds is pending.
Marketing
Latins Security may send you information related to its services, products and events that we believe are of interest to you. This information may be sent by text or via email. If at any point you no longer prefer to receive marketing communications from Latins security you can:
(i)unsubscribe from Latins security communications sent by email using a link provided in marketing emails sent from Latins security; or
(ii) contact us to exercise your right to prevent all forms of marketing (both text and email).
Children
Latins security websites are not intentionally designed for or directed at children under the age of 13. It is Latins security’s policy never to knowingly collect or maintain information about anyone under the age of 13, except as part of an engagement to provide professional services.
Links
Latins security websites may contain links to other sites, including websites maintained by Latins security affiliates that are governed by other privacy policies that may differ somewhat from this one. Users should review the privacy policy of each website visited before disclosing any personal information. To the extent that Latins security provides links to third party websites, such links do not constitute an endorsement, sponsorship, or recommendation by Latins security of the third parties, the third party websites, or the information contained on those websites, and Latins security is not responsible or liable for your use of such third party websites. Where appropriate you should review the privacy polices of any websites or applications before submitting personal information.
Changes to this Policy
By using Latins Security websites you consent to the collection, use and storage of personal information as described in this Privacy Policy and elsewhere on the websites. Latins reserves the right to make changes to this Website Privacy Policy from time to time. Latins security will notify you by posting amendments to the Privacy Policy on this website.
Contact Us
If you have questions or concerns regarding this policy or Latins Security’s personal data processing policies, please contact Latins at: latins@latinssecurity.ng
